Wymiana międzynarodowa - studenci wyjeżdżający

Check the list of students qualified to the exchange program during the 2024/25 academic year.

The next steps of the procedure are as following: 1.    Once the results are announced, students have 5 working days to resign (free of charge); 2.    When the result is final, changes of the host university are no longer possible. The resignation from exchange program remains possible, however then it requires a payment of 500 PLN within 1 month to your students’ subaccount. 3.    Nomination - in March-April KU IRO nominates you to partner University (your KU email address will be provided);  4.    Admission process - Partner university will contact you via email and inform about admission process to be completed by you with partner university. You will be provided with all details of the process such as requirements and deadlines together with the academic schedules, list of offered courses etc. (min. 1 month from the nomination, depending on your exchange semester contact from your hosting university may differ in time); 5.    The time in between shall be used to the factsheet (Campuses list – you have to be logged in on the website with your student account) and information for exchange incoming students on the Partner university website; (please note that you are required to meet deadlines presented by partner university and fulfill all requirements of application process);  6.    Keep in touch with the Host university in case of any organizational questions.  

Get yourself familiar with the instruction how to correctly complete the Learning Agreement at my.kozminski platform.  

In order to fill out the Learning Agreement (LA) on my.kozminski – Before Mobility part:  

1.  First you will need receive the list of courses offered to you for the semester of your stay from host university;
2.  Once received, discuss with the Vice Dean the list of courses which you will be attending during your Exchange program along with their equivalents at KU and possible program differences (if any). In case of any program differences, agree with the Vice-Dean the form and deadline of completing the program differences;
3.  Basing on your discussion with the Vice Dean, introduce arranged course matching to your account in myKominski (adequate instruction is presented above) and submit your Student Mobility (SM) for approval (in case you do not see the LA available to be completed on your my.kozminski account in the relevant tab, please make sure that the view list is correctly set - check the instruction for view details);
4.  Once your SM has been accepted by the Vice-Dean, let us know in order to generate 2 documents in the system:

LA – Learning Agreement (list of course matching) IOS - Individual Organization of Studies (list of program differences)

Make sure who is the person at hosting university responsible for signing your LA as we will need this information (name & surname, email) from you at this stage.

We will send out both documents through the system to your mail and other parties to be signed electronically:

LA – has to be e-signed by student, host university, Vice-Dean

IOS – has to be e-signed by student, Vice-Dean

All parties will receive an email notification with the link (separate link to sign your LA and IOS). Both documents have to be signed electronically by all parties before your exchange. Once all parties sign each document, final version of fully signed document in .pdf file will be sent to your mail (this step finalizes the whole process).

EU destinations

Grant agreement will be prepared for you once your Learning Agreement and IOS have been approved by Vice-dean and signed by all 3 parties (Vice-dean at KU + You + Partner University). The amount of the scholarship will depend on: - The country where you go (Europe is divided into 3 financial regions) and - The number of days you will spend on your exchange.

Only once the LA and IOS have been approved and signed, you will receive a confirmation email connected to the scholarship preparation and get access to “Prepare Scholarship” button on my.kozminski.

You will be asked to provide us with: bank details (name of the bank, swift, EUR account number) and the exact dates of your mobility (PLEASE ASK YOUR HOSTING UNIVERSITY WHAT DATES THEY WILL CONFIRM IN THE FINAL CONFIRMATION OF STAY - it is extremely important to know the official dates of your stay as they will make the content of the grant agreement and will be used to calculate exact amount of scholarship).

Along with the grant agreement you will receive access to OLS English test which is obligatory part of the Erasmus+ mobility. You will be obliged to make the OLS test at the beginning of the exchange and save the proof of the result.

The grant agreement is signed electronically in my.kozminski. You will receive to your KU email the information from the system when the grant agreement is ready to be signed.  

NON-EU destinations

Due to the fact that the number of scholarships available for NON-EU destinations is strictly limited, there will be conducted a separated selection process of students who will receive the scholarship.

The selection will be based on following factors:

1. student is already nominated to partner university and has completed the application process at host institution;

2. student's Learning Agreement and IOS are signed by all required parties digitally (LA - student, Vice-dean, Host university; IOS - student and Vice-dean);

3. total points from the exchange application, submitted during the recruitment process conducted at KU;

4. motivational letter from the exchange application.

The Selection Committee will:

1. contact all students eligible to apply for the scholarship via email;

2. ask students to complete an online form/survey connected to the process - only those application submitted correctly and within a scheduled deadline (17-23.06.2024) will be taken under consideration in the selection process;

3. announce the results of the applications during the first week of July.

Currently there are available 5 scholarship for NON-EU destination, each of 700 EUR/month.

Once you are granted with the scholarship, you will be asked to provide us with: bank details (name of the bank, swift, EUR account number) and the exact dates of your mobility (PLEASE ASK YOUR HOSTING UNIVERSITY WHAT DATES THEY WILL CONFIRM IN THE FINAL CONFIRMATION OF STAY - it is extremely important to know the official dates of your stay as they will make the content of the grant agreement and will be used to calculate exact amount of scholarship).

Along with the grant agreement you will receive access to OLS English test which is obligatory part of the Erasmus+ mobility. You will be obliged to make the OLS test at the beginning of the exchange and save the proof of the result.

The grant agreement is signed electronically in my.kozminski. You will receive to your KU email the information from the system when the grant agreement is ready to be signed.

How to introduce changes to your LA in brief: 1)    Discuss with the Vice Dean the changes you plan to make.  2)    Basing on your discussion with the Vice Dean, introduce arranged changes to your account on my.kominski (instruction above) and submit LA during for approval. 3)    Once your SM has been accepted by the Vice-Dean (you will receive email notification from the system), contact your KU coordinator (EU – Paulina Ufa, non-EU – Michał Godlewski) to let them know that your LA During can be sent out for signatures. 4)    Coordinators will generate request for electronic signature of your LA During and will send signature transaction through Conga system to signers: student, Vice-dean and host university. 5)    Signature transaction will be sent to you as a first signer for the document, once you sign the document, it will be sent to the next recipient (Vice-Dean and finally partner University. 6)    Only if you receive During Mobility LA in .pdf file to your KU mailbox from the system, the procedure has been completed and fully signed by all three parties of the process.

! IMPORTANT to remember in the process !

- Make sure with your host university who is the person responsible for signing your LA (name&surname, email address to send your LA for signature). - Once your During Mobility Part has been accepted by the Vice-Dean, you have to inform your coordinator in IRO (Paulina Ufa or Michał Godlewski) to send out the document for signatures (it does not happen automatically, without knowing from you that your LA has been already accepted by Vice-Dean we will not be able to forward the document for signatures). - Only a fully signed document proves that the process has been finalized. Bring the final version of During Mobility part of LA to a closure - it is your responsibility in the process. - Remember to introduce changes in the list of courses up to 30 days from the beginning of your stay at hosting University, once your list of courses has been finally set up and there will be no further changes. If necessary, you can submit During Mobility part of LA later, but ONLY ONCE and BEFORE YOUR STAY ENDS. - Do not confuse the Before and During mobility part of your LA. Before mobility part is prepared before the beginning of your study abroad period and shows initial course matching arranged with Vice-Dean. During mobility part is meant for introducing only changes that has occurred in the list of courses from the Before mobility part during your stay at partner university. Document received in mail related to process of During mobility part will contain Before Mobility part as well. Updated list of courses from During Mobility part (courses which has been only removed or added) are visible under the Before mobility part (further in the document in its middle section). - Remember to also inform your Dean's office that you have made changes to your course list and program differences, so once you have finalized your During Mobility. - Remember that Before mobility part of LA or its update in the form of During Mobility is supposed to reflect the final list of courses taken during your exchange stay and for which a transcript of grades will be issued by partner university.  

In the Erasmus+ and European Solidarity Corps programs, the European Commission is the Data Controller for personal data. The Commission, as the Data Controller, entrusts the processing of this data to the Polish National Agency. At that point, the National Agency becomes a so-called Data Processor. Subsequently, the National Agency for Erasmus+ and European Solidarity Corps Programs in Poland, which is the Foundation for the Development of Education (FRSE), signs grant agreements with beneficiaries, entrusting them with the processing of personal data of project participants and employees of the beneficiary organizations involved in the project. Beneficiaries, therefore, process personal data on behalf of the European Commission, through a funding agreement they sign with FRSE. ALK processes personal data under Erasmus+ agreements in accordance with applicable EU, international, and national data protection laws (in particular, Regulation 2018/17252). ALK processes personal data lawfully, fairly, and transparently concerning the individuals to whom it pertains. ALK collects personal data for specific, clear, and legally justified purposes, and they are not further processed in a manner inconsistent with those purposes. The data is adequate, relevant, and limited to what is necessary for the purposes for which it is processed. The data is accurate and, if necessary, updated, stored in a format that allows for the identification of the individuals to whom the data relates, and for no longer than is necessary for the purposes for which it is processed. The data is processed in a manner that ensures appropriate data security. More information on the security of personal data processing within Erasmus+ projects can be found here.